At some point during a business lifespan, many businesses have the need to relocate. There are many reasons that facilitate this move. It may range from expansion to better business environments and even image improvement and awareness for the business. No matter the reason for moving your business, moving your office is just as crucial.
Moving an office across the country is just as stressful as moving to a new home if not more stressful. There are bulky furniture and large electronics to pack, multiple rooms as well as files and drives. The amount of work involved is a lot regardless of whether your company is a big one or a small one. We have highlighted below some tips to help you get started and settled when you finally reach your destination.
Plan in Advance
One of the best things you can do is to plan ahead of the move. Inform everyone working at the office about the move and let them know what it means for their position in the company. You do not want to leave people stranded when you move shop. Ensure that you have gotten a new office where you are moving into and that the office is big enough to accommodate your equipment and staff. Make sure all utilities are fully functional at the new place before moving. This is important to ensure that you get back to business as soon as you relocate. Figure out what needs to be packed first without disrupting the business and what should be packed last. If possible, have a plan for packing and list everything that needs to be packed in their order of importance. The better you plan the move, the more seamless the move will be.
Appoint Someone to Manage the Move
Moving offices can be tedious. This is because you do not only have to worry about the physical office but also the staff. It is important to designate the move to someone who will oversee the whole process. This way, they can ensure that all processes are followed up with. An administrative assistant is usually the best person to assign this task to. You may also hire someone with an experience on commercial relocations.
Research the Best Moving Company for Your Move
While many people DIY while moving to a new home, office relocations are a totally different ballgame. Moving services are your best bet in this regard. They will ensure that everything including delicate equipment is packed and moved safely. Research different moving companies in your area and have them send a quote. Compare their prices and read up reviews about them to choose the best one for your needs. Many moving companies will help with the loading and offloading and some may even offer
packing and unpacking services. To get an accurate quote, you may want to invite representative from each company to come and take an inventory of what you are moving as on the phone descriptions may not adequately capture what you need done.
Don’t Forget IT
One of the biggest complication of moving offices is the tech. if your office has a moderate to large IT department with large tech and servers then you need to plan specially for this. It is a big job that you cannot outsource to mover dues to the delicacy of the information contained. Have your IT department draft a plan for moving and specify how long it will take to unpack and set
up at the new office. If possible, move your tech gadgets separately from the other office equipment.
Make Sure Your Business Reflects the Change of Address
It will be unfortunate if you have moved across country but clients are still coming to your old company because your address on your website or email is still the same. This can lead to loss of faith in your services by customer. Make sure every business stationary, website, business cards, flyers etc. reflect your new address as you move. You do not want to get to a different state but
still be using your old address to conduct business. If you still have quite a number of items carrying your old address, you may solve this problem by printing your new address on a sticker and simply sticking it over the old one.
Plan for What Happens When You Arrive
Most people while moving plan for the move but not the unpacking when they arrive at their destination. Make sure that all furniture and equipment you have brought from your former office will fit into your new one, otherwise it is simply a matter of wasted effort. Account for the time which will be used to unpacked and set up before opening the office.